Letting your inbox fill up can bring on negative things like missed deadlines, neglected employees, and unadressed customer complaints. Here are a few tips for getting control of your e-mail.
Managing Your E-mail Inbox
- Ignore some correspondence
- Spam or junk mail doesn't require a response from you
- Don't let yourself be overwhelmed
- Most e-mail systems provide the ability to flag, file, delete, save, and drag your messages
- This creates an organized inbox
Stop Using It For Storage
- Get rid of that "I'll deal with it later" attitude. That's the reason you have e-mail overload.
- Don't keep thousands of e-mails in your inbox
- Establish a routine when checking e-mail and stick to it.
- What goes into the trash, what goes into junk, etc.
Deal With Spam
- Use a reliable Internet service provider
- Your ISP should be using technologies to clock spam on the server side.
- Keep your clickable e-mail address off the Web
- Instead of posting your e-mail with the "@" symbol for spambots to click on, write out the word "at" when you post your contact information.
- Google all of your e-mail addresses to see where they show up and remove them where its necessary.
- Avoid using auto responders
- By auto responding, you're most likely reaching out to spammers. This lets them know this is your legitimate e-mail address, which can set you up for a future of multiple unwanted e-mails.
- Turn up the security volume in your e-mail software
- Set your security at High
Don't Be Afraid to Delete and Delete Again
- Make a decision right when reading an e-mail what you want to do with it
- Permanently delete things you never want to see again. Don't hold off.
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